Your business is moving into a flexible office space! Congratulations! We’re very sure you’ll be happy in your new premises! Your business is one that’s at the forefront of the flexi office movement. The demand for flexible office spaces continues to grow, with the future looking bright for this kind of office space.

When moving into a traditional office space, you must be concerned about the price and location. However, with flexible office space, there’s not much to worry about. It’s usually fast and easy to move into a flexi office!

So, what should a business consider before moving into a flexible office?


Types of Flexible Workspace

When you hear the term “flexible workspace,” you may wonder exactly what that means. There are different types of flexi offices available; however, most of them are “plug-n-play,” include shared spaces, and usually have a short-term lease that covers valuable amenities.

It’s no wonder that some organisations are confused about the differences between a traditional office and flexible workspaces. How do you know which kind of office is best for your business?

When it comes to flexi offices, here’s what you can usually expect:


Hot Desk/Dedicated Desk

Hot desks and dedicated desks are found in coworking spaces. These are most suitable for entrepreneurs, freelancers, and small teams that work remotely. You may find graphic designers, copywriters, and a digital marketing agency in a coworking space.

A hot desk is a flexible seating arrangement that allows employees and visitors to book and use the desk anytime during the day. The Dedicated desk is one that’s reserved for one individual for a set period of time.

One of the draws of hot desking or dedicated desks is that these options are less expensive than renting a conventional office. And you get to be part of the community, with chances to network with and meet new people and potential clients.


Coworking Space

A coworking space is better for companies that want to foster collaboration within and between teams. The coworking space is a shared professional workspace where you pay a monthly fee to use the shared workplace.

Coworking spaces usually foster community, hold networking events, and offer a great choice for small businesses, freelancers, remote workers, and freelancers.

These workspaces are usually reasonably priced compared to a conventional office, and offer a flexible lease for businesses looking to be more agile.


Serviced Office

A serviced office is usually a good fit for organisations that need/want administrative support and a quiet, professional workspace.

This is a great fit for firms that deal with corporate clients, multinationals, and more.


Virtual Office

Virtual office services are the most cost-effective business solution for anyone who doesn’t want to deal with an office away from home. These services are available in various packages that allow your business to have a dedicated phone line, professional receptionist, professional business address, mail forwarding, and more.

This is a great solution for businesses that want an extended office in a new location or startups that leave lean budgets.


Workplace Atmosphere

Flexible workspaces offer a wide range of workplace vibes; each one is unique. Here are some examples you may find when searching for the right flexible office space:



Premium, professional flexi workspaces give off vibes of luxury and class. They’re usually furnished with leather, mahogany, and other luxury finishes that create a premium look.

These workspaces have excellent services and amenities and may have a beautiful view.



The modest, casual workspace has more traditional furnishings with a youthful vibe.

Here, you can count on a community of diverse members across a range of industries. Moreover, the overall vibe here is community and collaboration. You may be able to find a business partner or potential client in this workspace.



The fun, lifestyle vibe of these flexible workspaces is designed with open spaces, natural lighting, and areas that feel as if you’re in a resort.

The spaces are usually designed for those who are younger (or young at heart) and make this feel like a great place to get together and work.



These spaces are simple, with modern and minimalist vibes. Here, you’ll find open spaces with clean lines.

The floor plan is open, and uncluttered, and the furnishings are what you need to work comfortably. Think table, chairs, WiFi, power sockets, and plenty of light.



Community is an essential element in flexible office spaces. Each type of flexible office usually includes a community manager, who curates and presents additional value to their customers. They also work to establish and maintain a community where members have a chance to network, build meaningful connections, and find potential clients.



Many flexi office providers also provide valuable amenities for their members. These can include breakout facilities, 24/7 access, networking events, and more. Other amenities can include the following:

  • Superfast Internet
  • Rent & utilities
  • Free parking
  • Meeting rooms
  • Onsite maintenance
  • Reception
  • Fruit bowls
  • Archiving & document storage
  • Furniture
  • Vending machines

Keep in mind that amenities will vary depending on the organisation. Even so, amenities are a valuable part of the package your business needs to operate smoothly and effectively.


Moving & Setup

Moving to a flexible office space is easy and hassle-free. These offices are considered to be “plug-n-play,” which means you move in and get right to work. How can that be when moving to a new office?

The answer is that flexi offices are arranged in advance of your move. Let the management facility know what you need, and they’ll have it all set up when you move in. That includes the office layout, furniture, and more will be in place. All you need to do is show up, head to your new office, plug in, and get to work. It’s really that easy!


Concluding Thoughts

Flexible office spaces are popular for a reason. They’re designed to offer you a customised experience and be a cost-effective solution for you and your entire team.

No matter the size of your business or the industry you’re in, there’s a flexible office space that’s just right for you!