If you’re contemplating moving your business into a service office space, there’s a lot to consider. We’ve put together a list of questions to ask yourself before making a final decision. These questions will help make sure that your office space is the right option for your business.
When answering these questions, it’s a good idea to answer with as much detail as possible. This is an exercise that helps you review what your business requires and provides you with the information necessary to making the right decision on the best office for your business.
1). What Type of Contracts Do They Offer & How Much Do They Cost?
Serviced offices usually offer flexible leases to choose from. You have the option to choose from a long-term or a short-term lease, making this a very flexible option for your business.
While you’re checking out the leasing arrangements, it’s the best time to also ask how much the serviced office costs to rent. You’ll need to review your business budget to see how much it can afford to pay for rent, any required deposits, and more. It’s also a great idea to comparison shop, because this is the best way to find a price that works for your budget, while ensuring that your business will have all the services it needs.
2). Does the Service Office Facility Provide Different Packages?
This goes along with considering the type of lease. You’ll want to ask if the serviced office facility offers packages. Some facilities offer bundled packages that can help save your company money. In these instances, you usually pay only for what you use.
Some serviced offices allow you to mix and match packages, so you’ll have the exact services you need. However, keep in mind that if you need to access additional services or facilities, you may need to pay for these as separate costs, which can cost more in the long run.
3). How Much Space Does the Company Need?
This should really be calculated before starting your search for a serviced office space. If you expect your business to grow in the coming months, then you’ll need to find a space that can accommodate those needs. Also, will you need space for employees? Then this will also need to go into the calculation.
Keep in mind that there are times when it’s necessary for a company to downsize. While that’s not a pleasant thought, it’s one you’ll want to consider when looking for a serviced office space. Be sure ask if it’s possible to downsize if space is available, and check into the prices for rent, and more.
4). What’s Included in the Leasing Contract?
This is an important question to consider when reviewing serviced office spaces. Be sure to ask them for all information on what they provide with each type of lease they offer. It’s also a good idea to ask what’s not included, so you have all the information on which to base a decision.
You’ll need to ask if the facility offers meeting rooms, and if so, is there an extra fee. It will also be necessary to ask about parking—do they have enough parking to accommodate employees and visitors? Is there an extra charge for parking spaces, or are they included in the monthly fee? What other amenities are available? Does these incur individual charges?
With these details, you’ll have a better idea of what’s included in the lease or not, watch out for hidden fees, and know exactly what services and amenities will be available for your business.
5). Is this a Good Location and Address?
Next, you’ll need to consider if the location and address are a good fit for your business. You’ll need to ask yourself these questions:
- Is the office located in a convenient, easily found spot?
- Is this an optimal business address? (Does the location fit with your company’s brand & image?)
- Can employees, clients and business partners easily find and reach this office?
- Is there enough free parking in the area?
- What local amenities are nearby (such as restaurants, shops, and more)?
6). Is it Easy to Access the Serviced Office?
This goes along with the office location. You’ll need to ensure that the serviced office is easily accessible by clients and employees. Look for transportation hubs such as public transport (including Uber, metro, taxi, city buses, and more), along with major highways.
It’s best to avoid those areas that are too far away from your employees’ homes, and locations that are too complex and difficult for your business partners and clients to find or reach.
7). What Amenities are Provided?
Each serviced office will offer specific amenities according to their own facilities and the leases they offer. For instance, some serviced offices may provide access to a fully stocked kitchen, which includes everything needed to cook (stove, microwave, utensils, dishes and more). Other office spaces may offer an on-site gym and showers, storage and more.
8). Inquire about Site Security
These days, you’ll want to look for a serviced office that’s located in a safe area. The site will also need security in the area to make sure you and your employees are comfortable and safe.
Another question to ask is if the serviced office facility has a security system on-site. If they do, then what type of security system do they use? Is there security staff available on-site 24/7? Is a code needed to access the building or your office? Is there a receptionist available to welcome visitors, and check those that come and go?
Security is imperative. You’ll want to ensure you and your employees feel safe and secure, as well as making sure your company’s files, equipment and more are kept safe.
We understand these questions are not simple; however, they can ensure that you find the best space to accommodate you and your business. You’ll know you’ve found the right place when you’re happy with the cost, walking into the reception area is a pleasant experience, and more.
On the other hand, avoid those places that make you feel rushed, uncomfortable in any way, or that offer you the hard sell. There are many other serviced offices spaces that are able to provide you with beautiful spaces at the right price. You’ll have everything necessary for business operations, along with happy employees, partners and clients.